Using the Christmas Index

AUTOMATED VERIFICATION
· For quick, efficient service, often with a same-day response time, we offer an automated verification process via e-mail.
· Please read ALL the guidelines below carefully BEFORE sending registrations.
· If you decide to use the automated service, download and fill out this special Excel document. (familles Excel) No other form or Excel spreadsheet will be accepted.
· Any list submitted which is not on this form or which is missing data such as addresses, apartment numbers, postal codes, or names, is essentially useless for this purpose as the whole process is based on this standardized information. Make sure your data is complete. However, if you are missing some phone numbers, that is okay.
· Use canadapost.ca or canada411.ca to find missing information. Directories of postal codes are also available at all post office branches.
· In using this form, it is important to respect the columns as labelled. For example, to indicate "Apartment 1A", the number "1" goes in the "App. no" column and the letter "A" goes in the "App. lettre" column. For a street address, the number goes in a different column from the name of the street. For "23 Maple Avenue", for example, the number "23" is to be indicated in the "No de porte" column and "Maple" in the "Rue" column.
· A maximum of 300 names may be submitted each time, but you may send as many lists of 300 as necessary.
· In your first email to the Index each season, please include your full name, the name of the organization and its address, phone number, and fax number so we can open a file for your organization or update our files accordingly.
· Never send an Excel file to us which contains names that have already been verified. Instead, after sending us a file, save it for your own use under a different name. To send us new names, open the file, erase the data and start again on line 1 with the new names. Again, save this new file under a different name for your own use, and repeat the procedure for subsequent lists.
· A report for each list will be sent to you by fax unless you specify otherwise. Please indicate your fax number in each of your emails.
· If you wish to receive the report as a PDF by email, please indicate this in each of your emails. Unless you specify otherwise, the PDF will be sent to the email address you sent your message from.
· The PDF will come from canon@cabm.net, which is the address of our printer/scanner. You cannot reply to this address. Use noel@cabm.net if you need to communicate with the Index.
Here is an example how e-mail Excel form should look when completed correctly. (sample email liste)

FAX OR REGULAR MAIL REGISTRATIONS:
· For the procedures to follow to send in registrations via fax or regular mail, please first carefully read this document (English procedures paper version).
· Then, if you decide to use the fax/mail service, download this file (registration form). Make as many copies as needed of the form, which contains spaces for six registrations per page.

· Only this form will be accepted.

· DO NOT FILL IN THIS FORM AND SEND IT VIA EMAIL. Send it by mail, deliver it, or fax it to 514-842-8977.

Here is an example of how the paper form should look when completed correctly. (Example_fax E)