Volunteer Recruitment

Volunteer Recruitment and Orientation

Dear members,

In order to ensure that the service meets your needs efficiently, please read the instructions below carefully before submitting a request for volunteers.

How does the volunteer recruitment service work?



                          

1

      

Make sure your organization’s membership with the VBM is valid.
 

2

 

Prepare a request for volunteers that is specific, includes a description of the task, and describes the role of volunteers in your organization.

A few suggestions can be found further down this page.

 

3

 

Fill out a request for volunteers using the form below.   

Only requests submitted using the form will be processed. All submissions received through email or fax will be refused.

 

4

 

Your requests will be:

  • published in the “Become volunteer” section of our website;

  • sent to sixty media outlets (electronic, print, television, and radio);

  • sent to educational institutions and private corporations;

  • given to potential volunteers meeting advisors in our offices.
 

5

 

Since your contact information will be displayed in your requests, potential volunteers will be encouraged to contact you directly to offer their services.

 

6

 

It’s up to you to follow up! Make sure you are able to return calls as soon as possible, or you may miss out on fantastic volunteers!

 

7

 

Let us know when:

  • you recruit a volunteer that we referred;
  • a request is no longer valid;
  • you have changes to make to a request.
    

What to know before making a request

The VBM:

  

Does not have a bank of volunteers. We recommend that you allow for a reasonable period of time to ensure you recruit the volunteers you need.

  

Does not perform background checks or screen volunteers we interview. Make sure to have your own procedures in place before you begin recruiting.

       

Does not refer volunteers to private addresses. Organizations must have a physical address. If your organization is online only and/or if a volunteer activity is done completely online, specify it in your request!

  

Does not recruit for foreign organizations.

  

Does not recruit for foreign organizations. In fact, these organizations must work in partnership with an accredited Canadian organization to take advantage of our services. In this case, please contact us for more details.

  

If your membership expires, our system will automatically remove your requests at midnight on the expiration date. You’ll receive a renewal email a few weeks before your membership expires, so please check it carefully!

   
    
Example of a request that is not very effective: 

   

“Volunteer needed to answer the telephone.”

Compare to:  “Seeking bilingual, friendly, reliable, and compassionate volunteers with skills in customer service or experience as a receptionist to answer the telephone during business hours. A minimum commitment of two hours per week for a three-month period would be appreciated. Our dynamic team and teenaged clientele would be counting on you to make sure we all stay in touch!”
In other words…  

Preparing your request properly could save you the time and effort needed to screen, train, and integrate volunteers that might not be the best candidates.

Finding the perfect volunteer is like recruiting a new employee: it requires preparation and a clear vision of what both sides expect. That being said, you are encouraged to add a bit of flair and warmth to your description of volunteer tasks.

Make your request by filling out the form below!

Contact us at 514-842-3351 (or download the flyer Volunteer opportunities à la carte!) if you have any questions.

 

Contact person for this activity

Example: Volunteer Coordinator, Adminstrative Assistant, President of Board

Description of volunteer activity

Task Description

Provide a BRIEF paragraph describing the activity, the volunteer's responsibilities, necessary skills/experience/education/qualifications, as well as some context if appropriate, i.e., is this part of a fund-raising campaign, a special event, renovations, is it a team project, etc.

The VBM reserves the right to edit for content and brevity.

Volunteer requests for religious or political activities will not be accepted.

If you provide text in only either English or French, your request will only be posted in that language.  The VBM does not provide translation services.

Schedule

Here are some examples:

- Tuesday and Thursday, noon to 4pm
- Friday or Sunday, 9am to 11am
- Dec. 12 through Dec. 22nd, various schedules possible

Examples: parade, festival, Christmas event.

Minimum commitment expected from individual volunteers for this activity

Potential volunteers appreciate knowing how much time you expect them to invest, including for training.  Being clear about this upfront benefits both sides.  You can add details about training in the task description (above) if necessary.

Examples: flexible, occasionally, once a year, until end of school term or school year.

Number of volunteers needed
Group Volunteering

The VBM receives offers from corporate groups, schools, families, and other groups who are interested in volunteering together.

Example: 4 groups of 20 people

(ex.: paint, cleaning agents, trash bags, food ....)

Additional information regarding this activity

Check off all which apply to this particular activity. 

Support and incentives

Check off all which apply to this particular activity.

Examples: a T-shirt or participation gift.

Pre-screening candidates

In the case of women’s shelters, organizations which work with ex-convicts, and other particular instances, the VBM can pre-screen potential volunteers before giving them your contact information. 

  • Such requests are posted with our phone number, obliging candidates to book an appointment with one of our placement counsellors. 

  • During the interview, the counsellor will try to determine if the person meets the criteria specified in your posting and if they would likely be at ease in the work environment.

To use this service, your task description must include criteria to screen for, such as a list of skills, aptitudes, and required knowledge.

The VBM does not conduct in-depth screening or police background checks on any volunteer.

Note that while this service may reduce the number of unqualified candidates who offer their services, it can also increase how long it takes for you to find volunteers:  candidates may have to wait a week or more before meeting with a counsellor.

Authorization

If you would like a copy of your answers for your files, please print this form BEFORE clicking "submit."

Once you have done so, you will see a screen thanking you for your submission AND receive a copy of your answers at the email address provided for your Volunteer Coordinator.  If this does not happen, we have not received your request.